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ARTICLE I - Name and Object
1. The name of this organization shall be the Cassina Garden
Club, Inc.
2. The preservation, maintenance and beautification of the
historic clubhouses and grounds are the major priority of the
Club. Also, to promote the love of gardening; to protect our
native trees, wildflowers and birds; to encourage civic beauty
and planting and all worthwhile out-of-door work.
ARTICLE II – Membership
1. ACTIVE: An active member shall be a
permanent resident of St. Simons Island or Sea Island interested
in gardening and related subjects. To maintain active standing,
she shall be required to attend meetings regularly, actively
participate on a committee and financially support the Club’s
annual fundraiser. Maximum active membership shall be limited to
90, associate and life members are not included in this count.
2. ASSOCIATE: An associate member shall be one who
desires to give her patronage and support to the club but cannot
participate to the extent required for active standing. She
shall pay annual dues as set for that category. Due to
confines of space, no associate members or guests may attend
meetings held in the cabins. Associate members are encouraged
to attend all other meetings.
3.
LIFE: A life member
shall have been an active member in good standing for
twenty-five years. Her participation is optional.
ARTICLE III - Application and Approval of Members
1. Proposals for membership shall be made on a form
furnished by the Membership Chairman. Applicants shall be
sponsored by one active member and endorsed by another. Those
applying shall have attended at least two open meetings of the
garden club prior to recommendation for approval. Both sponsor
and endorser shall have known the candidate for at least one
year.
Members may propose or endorse only one candidate for
membership in any club year.
2. New members shall be required to serve on at least one
committee and support the annual fundraiser financially and by
active participation. The sponsor shall bring the new member to
orientation and shall be responsible for new member involvement
throughout the year.
3. Names of candidates may be
placed on a waiting list if active membership is at the limit.
4. Other questions concerning membership shall be at the
discretion of the Board.
ARTICLE IV – Officers
1. The officers shall be President, First
Vice-President, Second Vice- President, Recording Secretary,
Corresponding Secretary, Treasurer and Assistant Treasurer.
2. They shall be elected for a term of one year at the March
meeting and installed at the May meeting. No officer shall
serve in the same office for more than two consecutive terms.
ARTICLE V - Executive Board
1. The Executive Board shall consist of the elected officers
and standing committee chairmen. Special committee chairmen
shall attend when their presence is required. One fourth of the
Board membership shall constitute a quorum.
2. A vacancy in any office shall be filled by the Executive
Board. The person so appointed shall serve for the unexpired
term of such office.
3.
There shall be at least six meetings a year of the Executive
Board; special meetings may be called at the discretion of the
President.
ARTICLE
VI – Meetings
1. The Club shall meet at the clubhouse or a
designated site on the second Thursday of each month, except
during the months of June, July, and August. Special meetings
and any changes shall be left to the discretion of the Board.
2. One fourth of the active membership shall constitute a
quorum.
1. Dues shall be payable annually by the
April meeting.
Dues for associate members shall be $10.00 more than for Active
members.
2. If dues remain unpaid on
May 1st, a final notice, so marked shall be sent. If dues still
remain unpaid 30 days after said notice is mailed, the
membership shall automatically be terminated and such names
shall not appear in the yearbook. Upon the showing of
extenuating circumstances, the Executive Board may order such
membership restored.
3. Club Life members shall be
required to pay dues equal to one-half the amount of active
member dues.
ARTICLE VIII – Committees
1.
A Nominating Committee of three persons shall be appointed by
the President no later than the January meeting. No person
shall serve on the Nominating
Committee for more than two consecutive years.
2. Committees, standing or special, shall be appointed by
the President as needed.
3. Annual reports from the chairmen shall be in the hands of
the President on or before April 1st.
ARTICLE IX - Resignations and Reinstatements
2. A member having resigned in good standing may be
reinstated by vote of the Executive Board upon payment of the
current year’s dues, provided the Club has not reached its
maximum membership.
ARTICLE X - Amendments
2. One fourth of the active membership shall constitute a
quorum.
(back to top) Standing Rules
I. Duties of Officers
A. The PRESIDENT shall preside
at all meetings of the Club and perform the usual duties of that
office. She shall be an ex-officio member of all committees
except the Nominating Committee.
B. The FIRST VICE PRESIDENT
shall assist the President and perform all duties in her
absence. She will represent the Club at St. Simons Island
Council of Garden Clubs meetings.
C. The SECOND VICE PRESIDENT
shall be responsible for programs at all meetings.
D. The RECORDING SECRETARY shall
keep accurate records of all Club and Executive Board meetings
and provide copies of the minutes to the President and the
Historian.
E. The CORRESPONDING SECRETARY
shall conduct the correspondence and send out all notices of
Club activities. She shall keep the membership list in order by
consulting with the Treasurer and the Membership Chairman.
F. The TREASURER shall be the
custodian of Club funds and make a financial report at all
General and Executive Board meetings. She shall make a yearly
report to be audited by a qualified member selected by the
Executive Board. She shall send bills for dues by April, notify
new members of their dues, alert those in arrears when necessary
and pay all Club bills. She shall be authorized to pay bills up
to $500 without Board approval. The Club fiscal year begins
September 1st and ends August 31st.
She shall serve over the Finance
Committee. The Finance
Committee shall be composed of Incoming and Outgoing Presidents,
Treasurers, and Assistant Treasurers, plus one Member-At-Large.
This committee shall be responsible for preparing a
yearly budget to be presented at the September Board meeting.
G. The ASSISTANT TREASURER shall
assist the Treasurer in the performance of her duties.
II. Committees
There shall be the following
Standing and Special Committees and such others as needed to
carry out the work of the Club. The Chairman of each
committee shall be appointed by the President; committee members
shall be selected by the Committee Chairman.
A. Standing Committees
1. The
AWARDS Chairman shall obtain available lists of awards from the
state garden club. She shall keep the Executive Board advised
of all awards and when so directed take the necessary steps in
applying for them.
2. The
CASSINA GARDENS Chairman shall be in charge of the gardens. She
shall have the help of the members for regular garden work or
any special project. She will also coordinate the garden
responsibilities of new members.
At the
death of a club member she shall plant either a Gerbing (white)
or Tabor (pink) azalea in the Memorial Garden in that member’s
memory.
3. The
COMMUNITY RELATIONS Chairman will keep the Club
informed of community needs and make recommendations regarding
how the Club may be of assistance.
4.
The COOKBOOK Chairman is
responsible for the Club cookbook, Coastal Cookery, including
its distribution and finances.
5.
The DOCENT Chairman and
her assistants are responsible for
opening the cabins to the public and for special tours. They
are also responsible for training the docents, arranging special
programs, securing informational materials, etc. They will keep
a record of all items sold during the opening of the cabins.
6.
The HORTICULTURE Chairman
shall advise members of any interesting or timely horticultural
item.
7.
The LONG RANGE PLANNING
Committee shall be responsible for creating a long range plan
for the club and should keep appropriate records. Any major
change must have the approval of the club’s Board and
membership.
8. The
MEMBERSHIP Chairman shall receive all proposals for membership
and all resignations. She and her committee shall review all
applications before they are brought before the Executive Board
for action; she shall notify each new member of her acceptance.
She shall keep a record of attendance of meetings and contact
any members with extended absences. She is also responsible for
nametags and the orientation of new members.
9. The
NEWSLETTER Chairman and her committee are responsible for
writing and producing the monthly newsletter in formats suitable
for distribution to members.
10. The
PARLIAMENTARIAN shall advise the President and Executive Board
on points of order.
11. The
PRESERVATION & COMMUNITY OUTREACH Committee shall make
recommendations to preserve and beautify the Tabby Cabins and
surrounding grounds and contribute to community projects through
the disbursement of funds accrued through Club fundraising
efforts.
12. The
PUBLICITY Chairman shall release to the press reports of
meetings, events and any other items of interest concerning the
Club and its members.
13. The
Web Site Chairman
shall be responsible for monitoring, improving and regularly
updating Cassina’s website.
B. Special Committees
1. The
CABIN MAINTENANCE Chairman and her assistants are responsible
for the condition of the clubhouses. She is to obtain needed
helpers for any special events at the clubhouses and will
arrange for 3 workdays during the year.
2. The
CALENDAR Chairman shall be in charge of ordering and the sale of
the State Garden Club Calendars.
3. The
CHAPLAIN (Garden Grace) shall give an appropriate devotional at
each meeting.
4. The
CHRISTMAS TOUR Chairman shall be in charge of all aspects of the
annual Christmas Tour of Homes.
5.
The FIELD TRIP/WORKSHOP
Chairman shall be responsible for planning special trips and
workshops for the members.
6. The Representative to the GARDEN COUNCIL
shall attend
the St. Simons Island Council of Garden Clubs meetings. She
will keep the membership informed of all council activities.
7.
The GARDEN WALK Chairman
shall be in charge of all aspects of the annual Tabby &
Tillandsia Garden Walk.
8.
The GROUNDS MAINTENANCE
Chairman shall be in charge of the grounds and anyone employed
by the Club regarding the grounds.
9.
The HALLOWEEN HAPPENING
Chairman shall be responsible for all aspects of the October
event for local children.
10.
The HISTORIAN shall keep
a record of the activities of the club.
11.
The HISTORIC PRESERVATION
and ACQUISITIONS Chairman shall act as history consultant on any
changes or purchases made for the cabins and on any projects
dealing with historic aspects of the grounds. Historic changes,
acquisitions and purchases require Board approval.
12.
The HOSPITALITY Chairman
shall arrange for hostesses to provide flowers and refreshments
at each meeting. She is in charge of all other special social
occasions as directed by the President.
13.
The MEMBER CONCERNS
Chairman shall send appropriate notes to members with special
needs.
14.
The NEWS LIBRARIAN shall
keep a chronological file of print material highlighting or
featuring Club activities.
15.
The NOMINATING COMMITTEE,
composed of three members, shall be appointed by the President
no later than the January Club meeting. The report will be made
to the membership at the March Club meeting.
16. The
PHOTOGRAPHER shall take appropriate pictures of Cassina
functions.
17.
The PRODUCT/SALES
INVENTORY Chairman is to maintain inventory for sale at the
Cabins and on the website.
18. The
TELEPHONE Committee Chairman shall appoint a committee to assist
in contacting members when necessary.
19. The
YEARBOOK Chairman
shall be responsible for
the preparation, printing and distribution of the yearbook to
all the members.
III. Application for
Membership
Acceptance of new members
will be in order of application as vacancies occur in the Club
with the following exceptions. See Application and Approval of
Members in By-Laws and follow current version of Sponsor
Guidelines.
A. If a prospective member has
chaired a committee or served as a docent or committee member
for Club annual fundraisers, this participation satisfies her
attendance requirement for one meeting, but not two meetings.
B. Request for deferral from
accepted prospective member: Prospective member is moved to top
of waiting list for the following year only and is encouraged to
participate in Club activities as much as possible. During the
deferral year, her sponsor should maintain contact with the
prospective member. However, only one year of deferred status
is permitted, after which she must reapply for membership and
again meet the normal requirements.
C. Any member who resigned
because she was leaving the area can, upon return to the
community, request reinstatement to the Club. Her request will
take priority over the existing new member application list
provided she resigned in good standing and makes this request to
the Cassina Garden Club Board within six months of her return.
D. Any member who resigned in
good standing due to special circumstances prior to her
establishing eligibility for associate membership category, will
take priority over the new member applications list if her
request is approved by the Board.
E. Any former member who
desires to affiliate with the Club and does not fall in either
of the above categories must follow the procedure for new
members.
F. An associate member may
request return to active status. In the event of competing
requests to return to active status, the initial year of
admission to the garden club will determine priority.
G. Other questions concerning
membership shall be at the discretion of the Board.
IV. Membership Guidelines
Active
members are generally expected to:
A. Serve actively on at least one committee,
B. Attend at least five monthly meetings,
C. Occasionally
attend docent presentations at the cabins to remain familiar
with cabin history. (New members are
expected to attend at least two such presentations.)
D. Participate at least two times
in garden work at the cabins on scheduled workdays or on
Saturday mornings.
E. Participate in and
financially support the Club’s annual fundraising projects.
V.
Membership Review
A. The membership of the Club
will be reviewed annually by the Membership Committee appointed
by the President. The Membership Chairman will provide a report
at the February Board meeting. The Committee will notify any
member who has not fulfilled her obligation to the Club.
B. Any member who upon review
has been found to miss consistently garden club meetings or has
failed to participate actively in club committee work and fund
raising activities, will have her membership revoked.
C. The option of switching to
associate membership will be available if the member had been in
good standing and previously participated actively for at least
three years.
VI. Rules
A. The rules contained in
Robert’s Rule of Order Revised shall govern in all cases
where they are applicable and not inconsistent with the Club
By-Laws.
B. The Standing Rules may be
amended by a two-thirds vote of the Executive Board.
Copyright Cassina Garden Club 2008
all rights reserved
Webmaster;
kayharrell@fairmarsh.com
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